Privacy Policy
Last updated: 2026
This Privacy Policy describes how Saturn Infotech Inc ("Saturn Infotech," "we," "us," or "our") collects, uses, and shares personal information when you visit https://www.aisummitforcu.com (the "Site") or register for The 2026 AI Summit for Credit Unions and Banks (the "Event").
1. Controller Saturn Infotech Inc is the controller of the personal information collected through the Site and the Event registration process. Questions about this Policy can be sent to sales@aisummitforcu.com.
2. Categories of Personal Data We Collect We collect the following categories of personal data: - Identity and contact data: first name, last name, badge name, work email, work phone number. - Professional data: organization, job title, industry, seniority level, work city and state. - Registration data: ticket tier purchased, referral source, marketing consents, terms acceptance. - Transaction data: order identifiers and amounts received from our payment provider. We do not collect or store full payment card details. - Technical and usage data: IP address, device identifiers, browser type, pages visited, and similar analytics data collected automatically when you use the Site. - Communications: support messages, email correspondence, and onsite check-in records (including QR code scans).
3. Purposes and Legal Bases We process personal data for the following purposes: - To create and manage your Event registration and issue your ticket (performance of a contract). - To send transactional communications such as confirmations, receipts, ticket delivery, and event logistics updates (performance of a contract). - To process payments through our Merchant of Record (performance of a contract; legal obligation). - To operate, secure, and improve the Site and detect or prevent fraud (legitimate interests). - To share limited contact information with Event sponsors and partners as described in our Terms and Conditions (legitimate interests; consent where required). - To send marketing communications about future Saturn Infotech events (consent or legitimate interests, depending on jurisdiction); you can opt out at any time. - To comply with legal obligations, including tax, accounting, and responding to lawful requests (legal obligation).
4. How We Share Personal Data We share personal data with the following categories of recipients: - Merchant of Record: Paddle.com, which acts as the seller and merchant of record for purchases made on the Site, and handles payment processing, billing, tax compliance, invoicing, refunds, and related customer service. Paddle's privacy notice is available at https://www.paddle.com/legal/privacy. - Service providers and subprocessors: hosting, database, email delivery, analytics, customer support, and similar vendors acting on our behalf and bound by confidentiality and data protection obligations. - Event sponsors and partners: limited contact information (name, title, organization, email, phone) as described in our Terms and Conditions. - Professional advisers: legal, accounting, and similar advisers where necessary. - Authorities: where required to comply with applicable law, court order, or other legal process, or to protect our rights, property, or safety. We do not sell personal information.
5. Cookies and Similar Technologies The Site uses cookies and similar technologies that are strictly necessary for the Site to function (for example, to maintain your session and remember preferences). We may also use limited analytics cookies to understand how visitors use the Site. Where required by law, we will request your consent before setting non-essential cookies. You can control cookies through your browser settings.
6. International Transfers We are based in the United States. If you access the Site or register for the Event from outside the United States, your personal data may be transferred to, stored in, and processed in the United States and other countries where we or our service providers operate. Where required, we use appropriate safeguards (such as Standard Contractual Clauses) for transfers from the UK or EEA.
7. Data Retention We retain personal data for as long as needed to provide the Event and operate our business, comply with legal, accounting, and tax obligations, resolve disputes, and enforce our agreements. Registration and transaction records are typically retained for at least 7 years to meet financial and tax requirements. When personal data is no longer needed, it will be deleted or anonymized.
8. Your Rights Depending on your location, you may have the right to: - Access the personal data we hold about you. - Request correction of inaccurate or incomplete data. - Request deletion of your data. - Request restriction of, or object to, certain processing activities. - Receive your data in a portable format. - Withdraw consent at any time (without affecting prior lawful processing). - Lodge a complaint with your local data protection authority. To exercise any of these rights, contact us at sales@aisummitforcu.com. We will respond within the timeframes required by applicable law (within one month for UK/EEA residents).
9. Security We use appropriate technical and organizational measures to protect personal data, including encryption in transit, access controls, and vendor due diligence. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
10. Children The Site and Event are intended for individuals 18 years of age or older. We do not knowingly collect personal data from children.
11. Changes to This Policy We may update this Policy from time to time. The most recent version will always be available at https://www.aisummitforcu.com/privacy-policy. Material changes will be communicated through the Site or by email where appropriate.
12. Contact Us Saturn Infotech Inc Email: sales@aisummitforcu.com Website: https://www.aisummitforcu.com